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Async Teamwork · Google SlidesPopular

Asynchronous Meeting Routine Workshop

60–75 min3–12 peopleRemote · Hybrid · In-person

Replace meetings with better asynchronous alternatives — and make the ones you keep actually worthwhile.

What is this workshop?

Not every meeting is worth the cost of interrupting everyone's focus. This workshop helps your team audit its meeting calendar, identify which meetings can become async updates or recorded walkthroughs, and design a weekly routine that respects everyone's deep work time. The result: a leaner meeting schedule and a team that actually enjoys syncing.

What's included

  • Meeting audit framework
  • Keep / Replace / Eliminate categorization tool
  • Async alternative reference guide
  • New routine documentation template

This is for you if…

  • Teams whose calendars are dominated by recurring meetings
  • Managers who want to reclaim deep work time for their team
  • Anyone who suspects most of their meetings could be an email

How to access this template

1Enter your email in the card — we'll send you the template link right away.
2Open the link and go to File → Make a copy → Entire presentation.
3Choose a destination folder in your Google Drive and click 'OK'.
4Your copy is ready — rename it and start editing.

How to run this workshop

1Make a copy of the Google Slides deck — go to File → Make a copy → Entire presentation.
2Before the session, ask each team member to list their recurring meetings and estimate the weekly cost in hours.
3Run the meeting audit together: categorize each meeting as Keep, Replace, or Eliminate.
4For each 'Replace' meeting, agree on the async alternative (Loom video, written update, shared doc).
5Document your new async routine and pilot it for two weeks before making it permanent.

Tips for first-time facilitators

  • Ask each person to audit their calendar before the session — actual numbers make the exercise real.
  • Start with the easiest meeting to eliminate, not the biggest. Build momentum first.
  • Pilot the new routine for just two weeks before making it permanent. A shorter trial means less resistance.

Frequently asked questions

How do I copy this template?

Open the link, go to File → Make a copy → Entire presentation. The copy saves to your Google Drive instantly.

Do I need a Google account?

Yes, a free Google account is all you need. You can also download the file as a PowerPoint (.pptx) via File → Download.

How much time does this workshop take?

The workshop itself runs in 60–75 minutes. Budget 15 minutes of individual prep beforehand (listing current meetings).

What if the team is resistant to changing the meeting culture?

Start with one meeting, not all of them. Find the one everyone agrees is low-value and replace it first. A single successful experiment does more than any argument.

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